Analyst – Accounts Payable

18 January 2017

The Accounts Payable Analyst will ensure timely processing of supplier invoices, employee invoices and inter-company invoices in line with company policies and procedures.

Duties & Responsibilities

Operational Management

  • Supplier Invoices
    Conduct three ways matching with Purchase Order and GRNs in case of Purchase Order-based Invoices.
    Ensure proper approval and authorization in case of Non-Purchase Order-based Invoices.
    Account accurately the invoice in correct code and timely payment.
  • Employee Time and Entertainment Expense Claim
    Carry out checks to ensure that employees’ claim are as per country expenses reimbursement policy.
    Ensure the expense claims are duly approved by relevant authority.
    Account accurately the claim in correct code and timely payment.
  • Inter-Company Invoices
    Check accuracy of Inter-company invoices as per policy.
    Ensure the expense claims are duly approved by relevant authority.
    Account accurately the Claim in correct code and timely payment.
  • Process VAT claims received from tax department of local country office.
  • Prepare batches of invoices for data entry.
  • Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meets legal, statutory audit and internal control requirements.
  • Provide support for resolving vendor queries, vendor statements of accounts.
  • Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.
  • Build relationship of trust with customer, and other team members.
  • Comply with other instruction as directed.

Performance & Service Management 

  • Executes work in accordance with the service management framework by providing timely and accurate customer service.
  • Coordinates and manages communication channels and helpdesk tickets related to Invoice processing status.
  • Ensure compliance and implementation of best practices.  


  • Graduate of a four year course, preferably accountancy or business-related
  • 1-3 years experience in accounting functions.
  • Accounting/Management degree/diploma
  • Recognized general accounting qualification is a plus
  • Sound ERP knowledge (SAP, Oracle, MSNav)
  • Must have advanced Excel skills and proficient in basic math skills
  • Knowledge and understanding of Accounts Payable and Accounting functions, employee expenses claims and inter-company accounting
  • Good negotiation, complex payment and allocation issues skills
  • Broad Accounting and Vendor Management knowledge and strong financial knowledge
  • Strong influence and impact
  • Able to establish credibility with internal/external customer
  • Enhanced analytical skills
  • Good knowledge of Procure to Pay process


Functional / Technical Competencies

  1. Financial Management
  2. Customer Focus
  3. Data Analysis
  4. Personal Development
  5. Process Management
  6. Cross-cultural Communication & Collaboration

Behavioral Competencies 

  1. Work Standards
  2. Analytical (Decision Making, Innovation, Numerical Problem Solving, Practical Learning, Detail Consciousness)
  3. Interpersonal (Communication, Impact Persuasiveness, Personal Awareness, Teamwork, Openness)
  4. Motivational (Resilience, Energy, Initiative, Achievement Orientation, Quality Focus)
  5. Quality Orientation
  6. Continuous Improvement
  7. Thinking in context
  8. Managing work

General Competencies

  1. Flexibility
  2. Decisiveness
  3. Tenacity
  4. Personal Integrity
  5. Interdependence

    We are always in search for the next qualified individual who can grow with us professionally and help us build not just a highly valued organization, but also one that creates social impact to the world.

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